What is Sharepoint?

SharePoint is a cloud-based platform from Microsoft that enables you to store documents and data securely and provides your organization with tools to collaborate and share documents without having to send files back and forth via email or exchange USB drives.

In addition to being a web-based collaboration tool, SharePoint also enables you to create websites for your organization without advanced coding. These websites can be used as intranets, news and information pages, or pages with documents and data to be shared among you and your team.

By Dennis Rasmussen
Office 365 & Dynamics 365 Consultant

Create websites with SharePoint

Create cohesion and keep your employees informed across your intranet. Increase organizational efficiency by sharing common resources and programs on sites and portals. Tell your story with beautiful communication sites. And stay informed with personalized news on the SharePoint home page and in SharePoint mobile apps.

With webpages created through SharePoint, you have full control over what users can see and how they can interact with the content on the website.

There are two types of sites that can be created; Team Sites and Communication Sites.

SharePoint as storage and file sharing

SharePoint enhances collaboration with dynamic and productive team sites for all project teams and departments. Share files, data, news, and resources. Customize your site to streamline your team’s work. Collaborate seamlessly and securely with team members inside and outside your organization across PCs, MacBooks, mobile phones, and tablets.

Think of SharePoint as a box where you can have all files from e.g. Word, Excel, PowerPoint, all your images and video files that others in your organization or external users need to interact with. All these files and documents can be uploaded to SharePoint services, and then the files can be accessed and possibly edited by all persons who are granted access.

SharePoint is indeed an excellent sharing tool, both for internal and external use in your organization. SharePoint makes it simple to control who has access and how people with access can interact with the files in SharePoint; you can set passwords, specific user access, expiration dates for access, allow or block downloads and editing of files.

SharePoint makes it easy to build sites. You don’t need to have knowledge of coding, as the pages can be built with existing SharePoint templates.

Streamline and organize your collaboration with Team Sites.

Et Team site er en hjemmeside, hvor dit team kan organisere og samarbejde omkring filer og data, der bruges til fælles projekter, hvor adskillige personer ofte vil arbejde i samme dokumenter. Når man deles om dokumenter på SharePoint undgår man at skulle sende filer frem og tilbage på mail eller dele via fysiske medier som et USB-drev. Man undgår også rod med dokumenterne, hvis folk sidder med forskellige versioner på hver deres computer. Alle kan arbejde sammen i samme dokument i real time.

Med Team Sites får du et godt værktøj til at følge status på projekter og til at organisere data samt dokumenter til dine teams og projekter.

Share news & information with a communication website.

With SharePoint, you can create a SharePoint communication site to share news, reports, status, and other information in a visually appealing format. Communication sites can be viewed anywhere and on any device.

A communication site is used to expose information from you and your team across your organization or to external collaborators. It can be a news site, where interested parties can follow news about a large project or a website where all employees can follow news and articles with useful knowledge for your organization.

Use a communication site to broadcast information to a broad audience. With a communication site, it is usually only a small set of members who can contribute content that is received by a much larger audience.

An example of a communication page with news, articles, updates, and other information that can benefit employees in the organization. Both the desktop and mobile versions are shown.

SharePoint as an intranet

Many companies use SharePoint as an intranet where news can be shared within the organization and SharePoint can function as an information hub. Access is controlled through logins within the organization, and only employees can see the content.

With SharePoint as an intranet, your organization gets both a user-friendly employee portal for knowledge sharing and a great tool for collaborating on documents and files.

SharePoint can function as an excellent intranet for your organization. However, it is also possible to provide access to external collaborators, so that both data and news, as well as other information, can be shared from your organization.

SharePoint is a part of Microsoft Teams.

When you create a team, a SharePoint site is actually created where the documents shared in Microsoft Teams are shared through the underlying SharePoint. So you may already be using SharePoint without knowing it.

Collaborate on a document at the same time.

With SharePoint, multiple people can collaborate on a Word document, an Excel spreadsheet, or a PowerPoint presentation at the same time. This eliminates version confusion where there are suddenly different versions of the same document, each with different corrections and additions.

Store, share, and work with data as lists in SharePoint.

A list is a collection of data that you can share with your team members and people you have given access to. Lists help you organize, collaborate, and share the information that is important to you and your team in working on common projects. You can create and share lists that help you keep track of cases, assets, routines, contacts, inventory, and much more. Lists can be created directly in SharePoint via templates, but also through Microsoft Lists, Microsoft Teams, and Excel.

Lists have many options. For example, you can:

  • Create a list with a variety of columns, such as text, number, choice, currency, date and time, lookup, yes/no, and status.

  • Attach one or more files to a list item to provide additional information, such as a spreadsheet with support numbers or a document with background information.

  • Create list views to organize, sort, and filter data in different ways. You can modify metadata, add and delete columns, and change validation rules.

  • Create relationships between lists by using a combination of unique columns, lookup columns, and enforced relationships. This allows for the creation of advanced business solutions and helps ensure data integrity.

  • Create custom lists, display data in web parts and on web part pages. You can import, export, and connect to data from other programs, such as Excel and Access.

SharePoint on the phone and tablet

SharePoint sites can of course be accessed via mobiles and tablets, where there are both iOS and Android apps designed for mobile devices. News, files, documents, and data can therefore be accessed no matter where you are.

SharePoint has full integration with Power Apps and Microsoft Flow.

Users regularly transfer data between SharePoint lists and other systems to support their business processes. These scenarios can often be streamlined with integration between Microsoft Flow and SharePoint lists. Flow automates workflows and data exchange between SharePoint and a range of Microsoft and third-party services. With integration to Microsoft Flow, you can create and start flows directly from a SharePoint list and save and modify this data in SharePoint.

With integration between SharePoint and Power Apps, you can connect, create, and share your business apps on any device in just a few minutes. You can build powerful mobile forms and apps directly from a SharePoint list without needing to write any code.

PowerApps and Power Automate share a common connector that allows you to connect to a wide range of data sources, both on-premise and cloud-based. These include Exchange, SQL, Dynamics 365, Salesforce, Google, Mail Chimp, Twitter, Microsoft To Do, and more.

If you want more advice and guidance to see what SharePoint can do for your business, we are always ready to start a conversation.

Contact us to learn more or to schedule a free demo

Our team of experienced and dedicated consultants is always ready to help and guide you, so you can make the best decision. Whether you need advice or want to have a personal demonstration, we are ready to assist you. 

Contact us today through the form, and we will get back to you as soon as possible. 

You are also welcome to contact us directly at Tel.: 70 88 67 83